Since library models and other documents are intended to be a
reference for users, many administrators will want to closely control who can edit them. You
control access to the Library folder with standard repository permissions. By default, all
users can see the Library folder and have updates pushed to them as necessary, but only
administrators have the right to modify the glossary and other library models.
The following are common uses of permissions on the Library folder and individual models
within it:
- To allow a restricted group of users to modify library models - Create a
Compliance Committee or Library
Administrators group with Write permission on the
Library folder. Sometimes a separate Terminology Committee or
Glossary Administrators group is created and
Write permission on the glossary model is restricted to this
subset of users.
- To allow other users to propose changes to library models via change lists -
Grant them Submit permission on the Library folder. Changes
proposed are only applied to the library models if they are approved by your
administrators (see Change Lists).
- To hide library models while they are being developed - Remove the All
Users group from the permissions list of individual models until they
are ready for deployment.
For detailed information about setting repository permissions, see Granting Access Permissions on Repository Items.